Which statement is true regarding destruction records and digital documents?

• A. The court does not need to keep a record of records that are destroyed.
• B. Electronic document system can scan and digitize documents.
• C. All documents in the court are considered local government records.
• D. To help maintain records properly, every clerk should be a file clerk.

Answer: (B)

Digital document management changes how records are kept by transforming paper into searchable digital formats. An electronic document system can scan and digitize documents, creating digital copies that can be indexed, searched, and stored with retention metadata. This supports preservation, quick retrieval, and compliance with retention and destruction schedules. When records are destroyed, the system can reference the destruction log to show what was disposed and when, ensuring accountability.

The other statements don’t fit because destruction records are typically kept to document what was disposed of and when; not keeping such records undermines accountability. Not all court documents are automatically local government records, since many courts maintain items that may be state or court-specific records. And requiring every clerk to be a file clerk ignores the broader roles and expertise involved in records management, which includes proper classification, indexing, retention scheduling, and digital work processes.