Which statement is true about record inventories?

• A. The goal of a record inventory is the inventory every piece of paper.
• B. Electronic document system can scan and digitize documents.
• C. When considering the selection of filing cabinets, the courts only concern should be cost.
• D. Electronic mail is never considered a governmental document.

Answer: (B)

The main idea here is that records management includes handling both paper and electronic formats, and leveraging technology to convert and manage documents. An electronic document system can scan and digitize documents, turning physical records into searchable digital files. This capability is foundational for modern record inventories, because it lets you identify and manage records across media, not just what’s on paper.

That’s why this statement is true: scanning and digitizing documents using an electronic document system is a practical and accurate part of maintaining an up-to-date record inventory.

As for the other ideas: inventory efforts aren’t aimed at collecting every piece of paper in existence, but at identifying all records and record series across formats. When choosing filing cabinets, courts look at more than cost—security, durability, compliance with standards, space, and accessibility matter too. And electronic mail can be a governmental document if it contains official records, so it isn’t correct to say it’s never considered one.