Which statement about record retention schedules is true?

• A. Record schedules should be reviewed once every six months.
• B. Electronic document system can scan and digitize documents.
• C. The goal of a record inventory is the inventory every piece of paper.
• D. A court clerk commit a felony, if he, or she violates any requirement of the local government records act.

Answer: (B)

Record retention schedules describe how long records should be kept and in what form, guiding both storage and disposal. Using an electronic document system to scan and digitize documents fits this idea because it shows how records can be converted to digital formats that are easier to store, index, search, and eventually dispose of according to the schedule. Digitization supports retention by making long-term management more efficient and consistent, helping ensure records aren’t kept longer than allowed or discarded prematurely.

The other options don’t align with typical retention practices. Fixing a review interval at six months isn’t a universal rule; many organizations review retention schedules annually or when policies change. A record inventory is about identifying and cataloging records, their locations, and retention requirements rather than inventorying every single piece of paper. And penalties for violations of local government records acts vary by jurisdiction and statute, so a blanket statement that it would be a felony isn’t accurate.