Which practice helps ensure accountability when handling receipts?

• A. Issuing a receipt for each payment and having the recipient sign it
• B. Not issuing receipts
• C. Keeping receipts unaccounted
• D. Filing receipts long-term without linkage

Answer: (A)

Providing a receipt for every payment and having the recipient sign it creates a clear, verifiable record of each transaction. This establishes accountability by documenting who paid, the amount, date, and that the payment was received. The signed receipt serves as evidence for both sides and provides a traceable, auditable trail that helps resolve discrepancies, supports reconciliation, and deters misappropriation. In contrast, not issuing receipts removes proof of payment, keeping receipts unaccounted hides the transaction, and filing receipts long-term without linking them to the specific payment or recipient makes it impossible to relate receipts to actual transactions, undermining accountability.