Sound financial management procedures include opening the mail daily if it is kept in a secure place.

• A. True
• B. False
• C. Only in non-city counties
• D. Only if mail volume is low

Answer: (B)

Handling inbound mail is a key point in internal controls for cash receipts. Opening the mail promptly and processing what you find is essential to record revenue accurately and deposit funds in a timely way. The statement as written implies that you only open mail daily if it’s kept in a secure place, which suggests security alone could justify delaying processing. That isn’t correct. Security helps protect contents, but it doesn’t replace the need to act on receipts promptly. Delaying opening can hide errors, delays in posting, and opportunities for misappropriation.

In practice, you should open mail daily and immediately log and process what’s inside—endorse checks, record receipts, and make deposits—while maintaining appropriate security and segregation of duties to prevent misuse.